Add a Template, Create/Update Events

An event template is an RSVPMaker document that is associated with a recurring schedule, rather than an individual date.

If you go to the Event Templates listing under RSVP Events, you can click Add New and begin filling in the event schedule and the details that you want to be the same (at least as a starting point) every time.

In the example shown below, we’re creating a template for a club that meets every Friday at 7 am and always collects RSVPs. The template can be used to create many individual event posts, each of which will contain content and settings copied from the template.

If there is no standard schedule for the type of event you’re creating, you can leave the schedule as “Varies” and just enter the specific dates when you create events from the template. The advantage of setting a standard schedule is that the system can calculate all the Fridays or first and third Tuesdays, or whatever you’ve specified.

You create specific events based on a template using the Create / Update screen in RSVPMaker. When you save or publish a template, you should also see a pop up prompt to go to the Create/Update screen that lets you copy template content to one existing or projected event dates.

Here’s an example of a Create/Update screen. Use “Check all” or selectively check off the dates for which you want to create or update based on the template.

After you click Add/Update from Template, you should see a series of confirmation messages reflecting the dates that have now been created.

These new events will retain an association with the event template. If you subsequently make changes that you want to apply to all events on different dates, you can make those changes to the template and have them copied to all the individual events.

Other utilities on the Create/Update screen allow you to create a new template based on an existing event or apply a template to a given event.

When viewing any event based on a template on the front end of the website, you will also see options to update the template based on your edits to the current event, switch the template for the current event, or create a new template based on the current event.