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Event Pricing: Per Person, Multiple Admissions, Coupon Codes, and Additionally Priced Items

Here is how you set pricing for RSVPMaker events, typically so you can collect money via the integrations with Stripe and PayPal.

Here is a summary of the options, with links to the more detailed explanations below.

  • A single price per person, multiplied by the total number of guests in a party.
  • A price for multiple admissions, for example to reserve a table of 8 for you and your employees at an awards dinner.
  • A special price for attendees who RSVP before a given deadline.
  • Additional charges based on the choices recorded on the RSVP form. For example, meal choice: Spaghetti, Chicken, Filet Mignon, with an additional charge for each guest who orders the filet.
  • A discount associated with a Coupon Code. Can be a percentage discount, a discount per person, or a flat discount off the total.

How to Set Pricing Options

Pricing options, as well as options for the RSVP form and confirmation message, are set through the RSVP / Event Options dialog box. These options are displayed when you first create an event. To see them again, click the button in the RSVP Event tab of the sidebar.

Click on the pricing label to see the options specific to pricing your event. With no options set, it will look something like this.

In this example, the Stripe online payments service has been set as the default on the WordPress Settings -> RSVPMaker screen. You must configure RSVPMaker to work with PayPal or Stripe before those options will function. If the Payment Gateway is set to “Cash or Custom,” the price will be displayed when a user registers but by default no prompt to pay online will appear.

The options to add a price are

  • Unit what people are paying for. Could be “Dinners” or “Tickets” or “Early Bird Price”
  • Price the decimal amount in your chosen currency.
  • Deadline (optional) The date and time after which this price will no longer be available, typically used to offer an early discount.
  • Multiple the number of admissions included with the price. Example: You might set Unit to “Table of 8” and the multiple would be 8. The default is 1.
  • Additional Guest Price Only displayed if multiple is greater than 1. If you set pricing for a table of 8, Additional Guest Price is the fee to be charged for the 9th member added to the party and every guest after that.

See below for examples using Multiple, but first let’s look at the simple case.

Price Per Person

The example below shows registration for a gourmet dinner, where the price has been set at $180 per person. A coupon code has also been established for granting complementary admissions.

On the front end of the website, the pricing will be displayed at the top of the form, along with a blank for entering a coupon code. Attendees can enter their own contact information, as well as the names of any guests. RSVPMaker will calculate the total price and display a prompt to pay.

Price for Multiple Admissions

Here’s the table of 8 pricing example in practice. Attendees can choose either the per person price of $180 or the Table of 8 price of $1,200, which represents a modest discount. If the person registering adds more than 8 guests to their party, they will pay the Additional Guest Price of $160 for each additional purchase.

On the registration form, the price options are displayed as a drop-down list or select field if more than one price has been set.

Price with Deadline

When you set a price, you also have the option of setting a deadline after which that price will no longer be displayed as an option.

Here is what that looks like:

Price Associated with Registration Form Options

Here is how priced options work, using the example of a meal choice offered for your event.

When setting up the registration form, I’ve included a Meal Choice field as a radio button control, setting several options entered one-per-line. I’ve specified that the first choice (Spaghetti) should be selected by default. In addition, checking Include on Guest Form means a meal choice will be displayed for each guest.

I can then switch to the Pricing tab of RSVP / Event Options and specify an additional charge that should be applied to specific meal choices.

That pricing will be displayed next to the relevant options on the RSVP form.

RSVPMaker will tally up the base price and any additional charges (in this example, for a meal choice like Steak) to calculate the total fee.

The same approach could be used to offer many different types of separately priced options, not just meal choice. At a dinner, you might include wine with the meal as the default but offer champagne for an additional charge. If you were registering people to take an online course, you might give them the option of adding zero, one, two, or three additional coaching sessions, each with its own pricing.

Coupon Code Discounts

The Pricing screen also allows you to set up one or more coupon codes associated with a discount, which can be a percentage off the total, an amount to be subtracted per admission, or an amount to be subtracted off the total. For example, you might give out a coupon code good for one free admission but require payment for any additional guests.

The code can be any sequence of letters or numbers. Try not to make it so obvious that people will guess it.

Here is an example of the confirmation message displayed after entering a coupon code for half off the event fee.